Eclair Clinical Data Repository (CDR) Shared Laboratory Record information for healthcare providers
What is Eclair CDR?
Eclair Clinical Data Repository (CDR) is an information service providing secure on-line access to Wellington SCL’s patient database of laboratory test records. Only test records performed, or referred by Wellington SCL are in the Eclair CDR database. Eclair CDR is not a central regional data repository.
Eclair CDR allows healthcare providers to access their patients’ test results. Healthcare providers are only permitted to access the results of patients in their care.
To access the Eclair CDR database healthcare providers must be registered with Wellington SCL.
Who can register for Eclair CDR?
Healthcare providers can register from the Hutt Valley District Health Board and Capital and Coast District Health Board, along with community providers. Community providers include health care professionals operating in a community-based setting such as GPs, practice nurses, midwives and specialists.
Why do we provide Eclair CDR?
The overall objective of Eclair CDR is to improve information sharing among community and hospital-based healthcare professionals, for the benefit of patients. This information sharing reduces the need for duplicate laboratory testing on patients; minimises delays in patient care while tests are re-done or re-sent; and is more time efficient for the staff involved in a patient’s care.
How do I request access to Eclair CDR?
If you are a community provider you can request access to Eclair CDR by contacting 0508 37 37 83. Connection to the Connected Health Network is required for access.
If you are a DHB clinican you can complete the form and return to the Information Services Department, Hutt Valley DHB. Attention: Helpdesk, or CCDHB Laboratory Services IT Department, Level F, Clinical Services Block, Wellington Hospital. Once your application has been processed you will receive further instructions on how to access the Eclair CDR.
You will be advised of the registration process particular to your healthcare service (e.g. District Health Board, community provider etc).
All users will be required to complete our CDR Access Registration form which sets out the terms and conditions to using Eclair CDR. This is an agreement between the health providers and Wellington SCL which sets out the obligations around use, access, monitoring of use, and disclosure.
If access is granted, the healthcare provider will be provided with login details and a password.
Who runs Eclair CDR?
We have designated specialists in our Information Systems team who oversee and administer the Eclair CDR system and registration process.
How is a patient’s privacy protected?
The confidentiality of our patients’ health information is a central focus of our organisation. We administer our service in accordance with the Health Information Privacy Code 1994 and Privacy Act 1993.
Eclair CDR has privacy mechanisms similar to TestSafe (Northern & Canterbury regional repositories) and Compass Health’s Shared Care Record. Eclair CDR’s privacy mechanisms are detailed in the Eclair CDR Privacy Impact Assessment report, which is available for download below. Privacy mechanisms include:
- user access agreements
- secure web browser sessions using the Connected Health Network
- digital certificates and username passwords
- patient opt out mechanism
- NHI-only searches (for users with ‘global access’)
- sensitive service results not included in database
- user logs
- user access audits
The privacy framework has been subject to legal review & has also been reviewed and endorsed by the Office of the Privacy Commissioner.
Where can my patients find more information?
What are my responsibilities?
As a healthcare provider, you must advise your patients that you can access their results via our Eclair CDR database and obtain their consent to do so. You must also advise your patients that they have the right to opt out of their results being entered into the Eclair CDR database. Patients wanting to opt out will be required to complete the opt out form in the ‘Sharing your Laboratory Record for Safer Healthcare’ patient brochure.
We endeavour to provide patients with information on CDR; however responsibility to advise the patient of Eclair CDR also rests with healthcare providers. We have prepared a brochure to be given to patients which provides the patient with information on Eclair CDR. Please contact us if you would to like obtain a copy of this brochure, or download it from Wellington SCL’s website.
Where can I get more information?
If you require further information on Eclair CDR contact 0508 37 37 83, or email firstname.lastname@example.org